Creating an Effective Programme Board for Project Management
Introduction
In the world of project management, the establishment of a programme board is a critical step in ensuring success. It serves as a cornerstone for governance, strategic alignment, and decision-making. But setting up an effective programme board requires careful planning, especially when it comes to the composition of its members and the information they will use to drive projects forward.
Choosing the Right Decision-Makers
The first step is to select a balanced mix of decision-makers. These individuals should be selected not just for their seniority but for their relevance to the project's goals and their ability to influence outcomes. Ideally, members should be chosen based on a RASCI matrix (Responsible, Accountable, Supportive, Consulted, Informed) which outlines their roles in delivery and governance. The key is diversity in expertise and authority to ensure that different perspectives are represented, and that the board can make well-rounded decisions.
The Importance of Senior Involvement
Senior members bring a wealth of experience and organisational influence to the table. Their involvement ensures that governance is not just a theoretical concept but is actively practiced and enforced. They can champion the programme within the wider organisation and help to secure the necessary resources and support.
Information for Empowerment
For a programme board to be effective, its members need the right information. This includes:
Project status reports: A high-level view of where things currently stand.
Budget updates: Insight into the financial health of the programme.
Risks and issues logs: An overview of potential obstacles and planned mitigations.
Milestones and timelines: Tracking of critical dates and progress against the plan.
Resource allocation: Understanding of how human and material resources are distributed and utilised.
This information should be concise, up-to-date, and actionable, enabling members to make informed decisions.
The Golden Rule: Driving Projects Forward
The ultimate goal of the programme board is to drive projects forward. This means that it should not merely exist as a ceremonial entity that 'rubber stamps' decisions. Instead, the board should be an active force, challenging assumptions, asking tough questions, and providing strategic direction. Every decision taken, every discussion had, should have the clear aim of moving the needle, advancing the project towards its successful completion.
Conclusion
Setting up a programme board is more than just assembling a group of executives. It's about constructing a dynamic and skilled team, equipped with the right information to govern effectively and drive progress. Remember, a well-composed programme board is a beacon of governance that not only oversees but actively propels the project towards its goals.